About the Role

At Equil Advisory, we believe in delivering high-quality advisory and accounting services in a collaborative and people-focused environment. As our Practice Manager, you’ll be central to the success of our day-to-day operations. This multifaceted role involves office and systems management, client workflow coordination, team engagement, and HR responsibilities. You’ll work closely with our leadership team to ensure a smooth, efficient, and uplifting work environment for both staff and clients.

Responsibilities of the role will include, but are not limited to:

Team Culture & Support

• Foster a positive and collaborative team culture, supporting engagement and morale.
• Organise team events, staff lunches, and social activities to enhance workplace connection.
• Manage the entertainment budget with accountability and foresight.

Practice Management

• Maintain and regularly update Xero Practice Manager (XPM) and FYI Document Management systems to ensure data integrity and operational efficiency.
• Conduct regular client data reviews across all internal platforms for accuracy and relevance.
• Manage data exports and reporting from the ATO Tax Agent Portal.
• Oversee Now Infinity, including issuing annual statements, chasing ASIC invoice payments, and managing lodgements.
• Coordinate and maintain the firm’s lodgement program to ensure compliance deadlines are met.
• Liaise with the ATO, ASIC, and external advisors on behalf of both the team and clients.
• Manage aged receivables and respond to related client enquiries as needed.
• Draft and manage various client correspondence, including Accountants Letters.
• Ensure internal systems and processes are followed and contribute to ongoing improvements.
• Oversee client onboarding and offboarding, including preparation of engagement letters and ethical clearance documentation.
• Monitor and manage administrative email inboxes, ensuring timely, professional responses.
• Liaise with external marketing provider to ensure marketing strategies are being executed in accordance with direction from the Directors.

Meetings & Reporting

• Maintain and coordinate meeting room schedules using TimeTree, preventing clashes and optimising usage.
• Assist Directors with diary management and other administrative tasks as required.
• Attend key internal meetings to take minutes, track action items, and support follow-ups.
• Coordinate hospitality for client and management meetings, including providing refreshments.

HR & Recruitment

• Lead recruitment activities, including advertising, screening, and conducting initial interviews.
• Manage staff onboarding and offboarding, ensuring a smooth and professional experience.
• Coordinate annual performance reviews and maintain accurate HR records in Employment Hero.
• Ensure HR policies and documentation are current, compliant, and aligned with company standards.

Office Management

• Oversee daily operations of the office, ensuring communal spaces are clean, organised, and well-maintained.
• Manage office supplies, mail handling, and overall workspace presentation.

Why You’ll Love Working With Us

• Quarterly Reset Days: Because everyone needs a little time to recharge.
• Bonuses & Profit Share: After your first 12 months, you’ll start sharing in our success.
• 20% Annual Growth: We’re growing fast, which means fast-tracked promotions and career progression for you.
• Supportive Team Culture: You’ll be surrounded by a team that’s got your back.
• Fun & Social Environment: We work hard, but we make sure to have fun along the way.
• Exposure to diverse client base: You’ll gain experience working with a broad spectrum of quality clients.

Who We’re Looking For

You are an experienced and proactive professional who thrives in a dynamic environment and enjoys bringing structure and clarity to a fast-paced workplace. You have a strong understanding of accounting firm operations and a genuine interest in supporting people, processes, and clients. You’re detail-oriented, tech-savvy, and comfortable juggling multiple responsibilities, all while maintaining a calm and professional demeanour.

You’ll bring:

• Proven experience in a similar Practice Manager, Office Manager, or Operations role within a professional services or accounting environment.
• Strong working knowledge of Xero Practice Manager, FYI Docs, Now Infinity, and other accounting practice tools (preferred).
• Exceptional organisational and multitasking skills with the ability to prioritise effectively.
• High level of professionalism, discretion, and communication—both written and verbal.
• Confidence in liaising with clients, external parties, and team members at all levels.
• A people-first mindset with the ability to build rapport, foster engagement, and drive team culture.
• Solid understanding of compliance deadlines, lodgement programs, and HR processes.
• A proactive attitude, with a continuous improvement focus and willingness to adapt.

If this sounds like you, we’d love to hear from you. Join us, and let’s grow together – while having a little fun along the way!

About the Role

As an Intermediate Business Services Accountant, you’ll be a key player in our growing team. You’ll have the chance to work closely with the firm’s partner and manage client relationships from the get-go. Your responsibilities will include:

• Completing year-end Financial Accounts and Income Tax Returns for various entities.
• Preparing insightful business analytics (think financial ratios, benchmarking, tax planning, and more).
• Collaborating with business owners through our Outsourced CFO service line.
• Preparing management reports, cash flows, and budgets.
• Handling all other statutory compliance requirements.
• Liaising with government bodies to ensure everything is shipshape.

But that’s not all! You’ll also be part of a workplace that believes in balance. Here’s what else is on offer:

Why You’ll Love Working With Us

• Quarterly Reset Days: Because everyone needs a little time to recharge.
• Bonuses & Profit Share: After your first 12 months, you’ll start sharing in our success.
• 20% Annual Growth: We’re growing fast, which means fast-tracked promotions and career progression for you.
• Supportive Team Culture: You’ll be surrounded by a team that’s got your back.
• Fun & Social Environment: We work hard, but we make sure to have fun along the way.
• Exposure to diverse client base: You’ll gain experience working with a broad spectrum of quality clients.

Who We’re Looking For

We’re on the hunt for highly motivated and driven individuals who are ready to make an impact. If you have:

• Strong communication skills.
• A keen eye for detail.
• The ability to work under pressure, meet deadlines, and smash targets.

…then you might just be the perfect fit!

What You’ll Need

• A degree in Accounting (CPA/CA preferred but not essential).
• Proficiency in Xero and MYOB.
• At least 2 years of experience in a public practice firm.

If this sounds like you, we’d love to hear from you. Join us, and let’s grow together – while having a little fun along the way!